Cleaning Products and Services Standards V3.0

Government Buying Standards for Cleaning Products

IMPACT AREA MANDATORY
All products within general scope1 Products must be delivered with clear dosing instructions to avoid over-application by the user.

Verification: Bidders must provide a signed declaration that all relevant products will meet this criterion.

All products within general scope Sprays containing propellants must not be used.

Verification: Bidders must provide a signed declaration that all relevant products will meet this criterion.

All products within general scope The primary packaging shall be easily separable into mono-material parts.

Verification: Bidders must provide a signed declaration that all relevant products will meet this criterion.

All purpose cleaners and window cleaners Products must be supplied as concentrates requiring dilution before use except for trigger sprays which may be supplied containing ready-to-use products, provided they are part of a product range where reuse of trigger sprays with concentrated refills is intended.

Verification: Bidders must provide a signed declaration that all relevant products will meet this criterion. Where products are supplied as part of a cleaning services contract, use of ready-to-use trigger sprays can be monitored via the mandatory cleaning services GBS requirements

All products within general scope Products must not contain paradichlorobenzene or alkylphenol ethoxylates (APEs)

Verification: Bidders must provide a signed declaration that all relevant products will meet this criterion.

IMPACT AREA BEST PRACTICE
Cleaning products falling within scope of EU Ecolabel criteria The requirements of the latest revisions of the relevant EU Ecolabel criteria shall be met in full by those products which fall within their scope.

The latest EU Ecolabel criteria for cleaning products (including the scope of the products to which they are applicable) can be found on the EU Ecolabel website.

Verification: The EU Ecolabel will be accepted as proof of compliance, as will any other appropriate means of proof, such as a technical dossier of the manufacturer or a test report from a recognised body.

All cleaning products The Mandatory GBS criteria for cleaning products shall be complied with by cleaning products which fall outside of the general scope.

Verification: Bidders must provide verification in the manner described under the Mandatory criteria.

Laundry detergents Products shall indicate their ability to perform at low temperatures on their packaging

Verification: Bidders must provide a signed declaration that all relevant products will meet this criterion.

1 Cleaning products included within the general scope of this Government Buying Standard are:

  • All purpose cleaners – detergent products intended for the routine cleaning of floors, walls, ceilings, windows and other fixed surfaces, and which are diluted in water prior to use. All-purpose cleaners shall mean products intended for indoor use in buildings which include domestic, commercial and industrial facilities.
  • Window cleaners – specific cleaners intended for the routine cleaning of windows
  • Sanitary cleaners – detergent products intended for the routine removal, including by scouring, of dirt and/or deposits in sanitary facilities, such as laundry rooms, toilets, bathrooms, showers and kitchens. This subgroup thus contains bathroom cleaners and kitchen cleaners.
  • Laundry detergents – laundry detergents and pre-treatment stain removers whether in powder, liquid or any other form. Pre-treatment stain removers include stain removers used for direct spot treatment of textiles (before washing in the machine) but do not include stain removers dosed in the washing machine and stain removers dedicated to other uses besides pre-treatment.
    This product group shall not comprise products that are dosed by carriers such as sheets, cloths or other materials nor washing auxiliaries used without subsequent washing, such as stain removers for carpets and furniture upholstery.
  • Detergents for dishwashers – detergents for dishwashers and products used as rinse aids, whether in powder, liquid or any other form, which are intended to be marketed and used exclusively in automatic domestic dishwashers and in automatic dishwashers for professional use.
  • Hand dishwashing detergents – all detergents intended to be used to wash by hand dishes, crockery, cutlery, pots, pans, kitchen utensils and so on. The product group shall cover products for both private and professional use.

Government Buying Standards for Cleaning Services

IMPACT AREA MANDATORY
Use of GBS Mandatory Products Products utilised must comply with the Mandatory GBS for cleaning products

Verification: Bidders must provide details of all products which they propose to use that fall within scope of the Mandatory GBS for cleaning products along with the necessary verification to prove that they confirm with the criteria.

Reporting of cleaning products used After the first 6 months of contract, and thereafter at the end of every year of contract, a balance must be submitted by the contractor indicating the name and quantity of all cleaning products used. For any products falling within the scope of Mandatory GBS not mentioned in the initial bid the contractor shall provide the required proof of compliance with the relevant criteria.

IMPACT AREA BEST PRACTICE
Use of GBS Best Practice Products Products utilised must comply with the Best Practice GBS for cleaning products

Verification: Bidders must provide details of all products which they propose to use that fall within scope of the Best Practice GBS for cleaning products along with the necessary verification to prove that they confirm with the criteria.

Staff training All cleaning staff employed in carrying out the service must be regularly trained for their various tasks. This training should cover cleaning agents, methods, equipment and machines used; waste and water management and aspects of health, safety and the environment.

Verification: Bidders must provide details of and a commitment to deliver the proposed staff training plan. A record of these training measures should be kept at the disposal of the contracting authority.

Staff work instructions In agreement with the contracting authority, precise work instructions on environmental protection and on health and safety standards in carrying out the service shall be produced and displayed in the buildings in a way that they can be consulted by cleaning staff at any time.

Verification: Bidders must provide a commitment to deliver task-specific work instructions and outline details of the process by which these will be agreed with the contracting authority. Evidence that work instructions have been completed shall be provided to the contracting authority within 12 months of contract initiation.

Appointment of lead staff members A facility manager, foreman/forewoman or co-ordinator should be nominated to organise and supervise the cleaning. The appointed person should stay in contact with the contracting authority and be reachable during working hours. The facility manager, foreman/forewoman or co-ordinator has to be sufficiently trained in the fields of occupational health and safety standards, application techniques and environmental issues.

Verification: Bidders must provide a commitment to appoint lead staff members and outline details of the process by which this will be delivered. Evidence that lead staff members have been appointed shall be provided to the contracting authority within 12 months of contract initiation.

Use of microfiber cloths and dry-cleaning techniques The contractor should use reusable microfiber cloths and apply dry-cleaning techniques for linoleum flooring where appropriate.

Verification: Bidders must provide a commitment to consider the benefits of using microfibre cloths and dry-cleaning techniques and shall provide evidence to the contracting authority within 12 months of contract initiation that the costs and benefits of these approaches have been robustly considered.

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See also

  • SUSTAINABLE CLEANING GUIDE
    See the British Association for Chemical Specialities (BACS) / UK Cleaning Products Industry Association (UKCPI) Sustainable Cleaning Guide.

Page last modified: 24 March, 2011